Records can be made on the myGPhC online portal, other online systems such as The Pharmacy Network or Pharmacy Magazine’s personal revalidation record, saved on a computer or kept elsewhere (e.g. handwritten notes). The GPhC will only keep records for a period of two years (longer if they are currently renewing those records). This means that pharmacy professionals must find a way to store their records in the long-term. All previous CPD entries recorded at uptodate.org.uk have been deleted and are no longer available.

Paper submissions will not usually be accepted but if there are circumstances that prevent use of the GPhC’s online portal, the regulator must be contacted to discuss these. Pharmacy professionals’ records must:

• Be their own, with real examples – not hypothetical ones
• Be relevant to the safe and effective practice of pharmacy
• Relate to the context of their practice, including any specialist areas
• Relate to completed activities and how people have benefited from them
• Demonstrate the GPhC review criteria
• Respect patient confidentiality
• Be recorded and submitted using the updated myGPhC online system. This may involve more than one stage, so the first stage can be recorded and other stages recorded at a later date following the learning activity.

The revalidation templates from the GPhC should be used to ensure all the specified criteria are met. Records must meet the feedback criteria and, where this is not the case, developmental feedback will be offered and records may be reviewed the following year.